Exhibitor Info
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Thanks so much for your interest in becoming an exhibitor at Creation Northwest 2016! Each year the exhibit area does not disappoint in providing a rich variety of apparel, merchandise, Christian colleges, and ministry opportunities. For those of you who are interested in becoming an exhibitor at this year’s festival, please feel free to browse the Pricing and Options, FAQs and Terms and Conditions for exhibitors. After looking them over, click on “Apply Here!” at the bottom of the page to submit your application for approval. We are looking forward to a great festival this summer and hope you decide to join us!

 

Questions? Email exhibits@creationfest.com.

APPLY HERE!

Exhibit Space Options

  • 8′ X 8′ EXHIBIT SPACE – $775: Retail commission of the TOTAL GROSS Revenue versus the Exhibit deposit. Final payment and percentage is due 10:00PM, Saturday, August 6th. Refer to item two under the Agreement section in the terms and conditions page.

For example, if your ordered one (1) booth and your Gross Revenue is $10,000 with a percentage of 25%, it would look like this: $10,000 X 25% = $2,500. Take that $2,500 – $775 (booth fee paid) = $1,725 due Creation.

  • 8′ X 10′ EXHIBIT SPACE – $950: Retail commission of the TOTAL GROSS Revenue versus the Exhibit deposit. Final payment and percentage is due 10:00PM, Saturday, August 6th. Refer to item two under the Agreement section in the terms and conditions page.

For example, if your ordered one (1) booth and your Gross Revenue is $10,000 with a percentage of 25%, it would look like this: $10,000 X 25% = $2,500. Take that $2,500 – $950 (booth fee paid) = $1,550 due Creation.

*Percentages are either 25% or 30%.  A general rule: if you are selling apparel, the percentage is 30%.  Almost everything else is 25%.

*The deadline for this booth pricing is March 27th.  After that, all booth prices will increase $100 per booth space.

Miscellaneous Options

  • ELECTRIC (Two 110 Outlets) – $80.00: Overhead lighting will be provided
  • 8′ TABLE – $50.00: Tables are not provided unless ordered.  You may bring your own if you choose.
  • CHAIR – $15.00: Folding chairs are not provided unless ordered.  You may bring your own if you choose.
  • ADDITIONAL REGISTRATION (MAX OF 5 PER SPACE) – $70.00: Two (2) free registrations will be given per exhibit space that is ordered. Up to 5 additional registrations are available at a discounted rate of $70.00 each.

Payment Plan Option

Payment Plans Now Available Through Affirm!

Affirm offers clear, simple financing to split your Eventbrite order into 3 or 6 monthly payments. Your tickets will be emailed to you immediately upon checkout!

Affirm Overview

What is Affirm?

Affirm is a financing alternative to credit cards and other credit-payment products. Affirm offers instant financing for online purchases on Eventbrite to be paid in fixed monthly installments over 3 or 6 months.

What is required to have an Affirm account?

To sign up for Affirm, you must:
1. Be 18 years or older.
2. Provide a valid U.S. or APO/FPO/DPO home address.
3. Provide a valid U.S. mobile number and agree to receive SMS texts from Affirm. The mobile phone account must be registered in your name. We cannot accept VOIP numbers at this time.
4. Provide your full name, email address, date of birth, and the last 4 digits of your social security number to help Affirm verify your identity.

How does Affirm work?

1. At checkout, choose Monthly Payments with Affirm for your payment type.
2. Affirm prompts you to enter a few pieces of information: Name, email, mobile phone number, date of birth, and the last four digits of your social security number. This information must be consistent and your own.
3. To ensure that you’re the person making the purchase, Affirm sends a text message to your cell phone with a unique authorization code.
4. Enter the authorization code into the Affirm application form. Within a few seconds, Affirm notifies you of the loan amount you’re approved for, the interest rate, and the number of months you have to pay off your loan. You have the option to pay off your loan over three or six months. Affirm states the amount of your fixed, monthly payments and the total amount of interest you’ll pay over the course of the loan.
5. To accept Affirm’s financing offer, click Confirm Loan and you’re done.
After your purchase, you’ll receive monthly email and SMS reminders from Affirm about your upcoming payments. You can also set up autopay to avoid missing a payment. Your first monthly payment is due to Affirm 30 days from the date that Eventbrite processes your order.

How does Affirm approve borrowers for loans?

– Affirm asks for a few pieces of personal information: Name, email address, mobile phone number, date of birth, and the last four digits of your social security number.
– Affirm verifies your identity with this information and makes an instant loan decision.
– Affirm bases its loan decision not only on your credit score, but also on several other data points. This means that you may be able to obtain financing from Affirm even if don’t have an extensive credit history.

Why can’t customers outside the U.S. use Affirm?

Affirm is currently available only to customers residing in the United States.

Why was I denied financing by Affirm?

Please contact Affirm via email at help@affirm.com for assistance on denials.

Affirm Interest Rates and Fees

What are Affirm’s fees?

The annual percentage rate (APR) on an Affirm loan ranges from 10% to 30%. Affirm discloses any required fees upfront before you make a purchase, so you know exactly what you will pay for your financing. Affirm does not charge any hidden fees, including annual fees.

Does Affirm do a credit check, and how does it impact my credit score?

Affirm does a “soft” credit check, which verifies the customer’s identity but does not affect a customer’s credit score. Affirm’s underwriting model does not use a hard credit check. There is no effect on a consumer’s credit score when they apply for an Affirm loan.

How does Affirm determine my interest rate?

Affirm evaluates a number of factors, including your credit score and other data about you to determine your annual percentage rate (APR). If you finance future purchases with Affirm, you may be eligible for a lower APR depending on your financial situation at the time of purchase. When you consider Affirm financing, carefully evaluate the loan terms that Affirm offers you and determine whether the monthly payments fit your budget.

How is interest on an Affirm loan calculated?

Affirm calculates the annual percentage rate (APR) of a loan using simple interest, which equals the rate multiplied by the loan amount and by the number of months the loan is outstanding. This model differs from compound interest, in which the interest expense is calculated on the loan amount and the accumulated interest on the loan from previous periods. Think about compound interest as “interest on interest,” which can increase the loan amount. Credit cards, for example, use compound interest to calculate the interest expense on outstanding credit card debt.

Making Affirm Payments and Refunds

How do I make my Affirm payments?

Before each payment is due, Affirm sends you an email or SMS reminder with the installment amount that is coming due and the due date. You have the option to sign up for autopay at www.affirm.com/pay, so you don’t risk missing a payment.

Follow these steps to make an Affirm payment:
1. Go to www.affirm.com/account.
2. Enter your mobile phone number. Affirm sends a personalized security PIN to your phone.
3. Enter this security PIN into the form on the next page and click Sign in.
4. After you sign in, a list of your Affirm loans appears, with payments that are coming due. Click the loan payment you would like to make.
5. Make an Affirm payment using a debit card (except pre-paid debit cards) or ACH bank transfer. Please allow 3 to 5 business days for ACH transfers to be reflected on your Affirm account.

When are my Affirm bills due?

Your first monthly payment will be due one calendar month from the date your Affirm loan is processed. Affirm will send you an email and SMS text message to confirm all of your billing due dates. Each monthly payment will be due on the same day of the month throughout the loan period. For example, if you obtain a loan with three monthly payments on January 1st, your first, second, and third payments will be due February 1st, March 1st, and April 1st respectively.

What happens if I don’t pay my Affirm bill?

When you take out a loan through Affirm, you are entering into a legal obligation to repay the balance of the loan. This is no different from other agreements to repay people or businesses for goods and services. Affirm reserves the right to refer delinquent accounts to collections. For any questions about this, or if you would like help paying your Affirm balance, please contact Affirm. Please review Affirm’s Terms and Conditions.

What if I need more time to pay my Affirm bill?

Unfortunately, Affirm is unable to grant extensions at this time. Rest assured, Affirm will not impose any late fees or additional interest. But a late payment may prevent Affirm from approving any future applications for financing.

Where can I review my Affirm account and payments?

You can review current and past Affirm loans, make payments, and enable automatic payments at www.affirm.com/account.

What should I do if I do not agree with the amount on my Affirm bill?

Please review the details of your bill at www.affirm.com/account. If you still have an issue with your bill, please contact us.

How do refunds work?

Please contact the event organizer directly to initiate a refund request. If the event organizer agrees to issue a refund through Eventbrite, this refund is posted to your Affirm account when it is processed. If you have already made loan payments or a down payment, Affirm issues a refund credit to the bank account or debit card that you used to make the payments. A refund credit appears in your Affirm account within 3 to 10 business days, depending on your bank’s processing time.

What happens to my monthly payments if I get a partial refund?

The partial refund will first be credited to the last monthly bill associated with your loan. If the refund amount is greater than the last monthly bill amount, the remainder of the refund will be applied to the preceding month. All other payment amounts will not change from your original terms.

*By purchasing tickets you are agreeing to Creation’s Terms & Conditions, Eventbrite’s Terms & Conditions and Affirm’s Terms and Conditions.    

Questions? Email exhibits@creationfest.com for more information!

WHEN IS THE EXHIBITOR APPLICATION DEADLINE?

The deadline for exhibitors to apply for a booth space is May 27th.

WHAT IS REQUIRED WHEN SUBMITTING MY EXHIBITOR APPLICATION?

  1. Initial payment for exhibitors utilizing the payment plan option or full payment.
  2. Email sent to exhibits@creationfest.com with examples of what you plan to sell or display at the festival.

Email to be received within 30 days of the application submission date or your application will be declined.

WHEN WILL I KNOW IF MY APPLICATION IS APPROVED?

The majority of the exhibitors will be notified via email prior to the application deadline.

WHEN AND HOW WILL I RECEIVE MY ACCEPTANCE PACKET?

Acceptance Packets will be sent via email on or before the final deadline of May 27th for Creation Northwest.

IS WIRELESS INTERNET AVAILABLE?

Unfortunately, we are not able to provide wireless internet for exhibitors.

IF MY APPLICATION IS DECLINED, WILL I RECEIVE A FULL REFUND?

Yes, however see Terms & Conditions for specifics.

HOW DO I RESERVE A CAMPSITE?

In order to reserve a campsite in exhibitor camping, you will need to complete the camping information when filling out your reservation online at time of application.  Please note that exhibitor campsites are primitive and do not include electric or water hook-ups.  If you want these amenities for your time at the festival, you can purchase a VIP RV Electric Site on our main festival ticket page here.

WHAT DO I NEED TO GET ONSITE?

In order to gain entrance to the festival grounds upon arrival, you will need to print the Exhibitor Acceptance Packet that was emailed to you and show it at the gates.  You will then check-in with the on-site Exhibits Supervisor at the times listed in your Exhibitor Acceptance Packet to get your wristbands, booth assignment, etc.

ARE THERE ANY POLICIES ON PRICING?

Yes, all t-shirts are to be sold at a base price of $15.00 and up.  For additional info, please see Terms and Conditions.

WHAT’S THE ADDRESS IF WE WANT TO SEND MATERIAL DIRECTLY TO THE VENUE AND WHAT IS THE EARLIEST ARRIVAL DATE FOR MATERIALS?

Creation Northwest (Packages are to arrive NO EARLIER than July 29th):
Creation Festival – Exhibitors
c/o Benton County Fairgrounds
1500 South Oak Street
Kennewick, WA  99336
Attn: (Company Name Here)

WHAT DOES THE EXHIBIT SPACE(S) LOOK LIKE AND CAN I REQUEST A SPECIFIC SPACE AND/OR BUILDING?

The exhibitors are typically located in a warehouse-type building (concrete floors) within the main stage arena area. You can certainly request a space, but please know that EVERYONE would like a corner booth where there is the most traffic. That being said, we try not to put two exhibitors next to or near each other if they have the same products being sold. Please also know that preference in location is given to those who have been to Creation consistently over the years.

WHAT ARE THE SIZES OF THE BOOTH SPACES?

Our booth sizes are either 8X8 or 8X10. Yes, we are pretty strict on this, so please don’t try to rent an 8X8 space with the thought of using a 10X10 exhibit frame for selling. It won’t work, so please save yourself the frustration. The space you are given is empty for you to fill as you please…within the boundaries!

ACCOMMODATION INFORMATION: Exhibitors will receive a free optional campsite at Creation Northwest 2016. These sites are extremely limited and will be assigned after approval, but prior to the festival. Please note that electrical, sewer and water hookups are NOT available. Those Exhibitors interested in accommodations offsite can obtain hotel/lodging information here.

 

LEGAL: Creation Festivals, LLC, Come Alive International, Inc., City of Kennewick, WA, Benton County Fairgrounds, WA and/or GND Music shall not be responsible for any loss, damage, or injuries that may occur to the Exhibitors, their property or the Exhibitor employees, from any cause whatsoever, prior to, during or subsequent to the period covered in this agreement. This agreement releases officers, agents, volunteers, and employees of The Creation Festivals, LLC, Come Alive International, Inc., City of Kennewick, WA, Benton County Fairgrounds, and/or GND Music from any responsibility and Exhibitor agrees to indemnify the same against any and all claims for loss, damage or injury. If approved, Exhibitor will be required to submit the following to Creation:  1. Liability insurance with Creation Festivals, LLC listed as “Additionally Insured” in the amount of 1 million dollars. 2. List of onsite personnel. 3. List of vehicle(s) and tag number(s). 4. Cell phone number of on-site representative. Creation will provide its own insurance coverage. Application must be submitted along with samples via email to exhibits@creationfest.com WITHIN 30 DAYS OF THE APPLICATION SUBMISSION DATE. Space is limited; Exhibitors are encouraged to register prior to the deadline. An email will be sent upon application approval with additional information. Creation Northwest 2016 will provide the following: 8×8 and/or 8×10 exhibit space, Two (2) Full Event Registrations for exhibit operators per booth, Optional pre-assigned camping in a preferred on-site location, 24-hour security.  Exhibitor to provide Creation no later than 30 days from submission date: Properly filled out application with payment (Fully refundable if not approved), emailed samples/literature/price lists of all materials and merchandise to be sold or handed out. This agreement is based upon a spirit of cooperation between the party mentioned under Organization, herein referred to as Exhibitor, and The Creation Festival, herein referred to as Creation.

 

STATE UBI NUMBER: EVERY RETAIL EXHIBIT OPERATOR MUST REGISTER WITH THE STATE OF WASHINGTON, DEPARTMENT OF REVENUE. If you do not have a State UBI number, you can contact the Department of Revenue at: (206) 727-5327.

 

EXCLUDED ITEMS: The Creation Festival logo and name are our trademarks. The Creation Festival Administration thereof strictly prohibits use of them or any likeness without express written approval.

Creation Festival has an exclusive on the following, and your exhibit is not permitted to sell those items:

Glow or Blinky products, Food or Drink items of any kind.

For exhibits selling music products, an additional contract disclosing our music policy will be sent to you after approval.

Exhibitors selling jewelry are NOT permitted to sell any type with spikes or jagged edges protruding from the piece. Pacifiers are not permitted onsite.

 

SALES PERCENTAGE AND SALES TAX: The sales commission due to Creation should be figured on the TOTAL gross revenue made by Saturday, August 6th, 2016 at 10:00PM. The cost of your basic exhibit rental will be deducted from this percentage. For example: Gross revenue = $10,000 x .30 = $3,000.00 minus $875.00 Exhibit Deposit = $2,125.00 (final payment owed to Creation) For accounting purposes, sales are considered any currency accepted by an Exhibitor at Creation for an item and or service. The following information summarizes our Settlement process, which Exhibitors will need to abide by if approved: Exhibitors are not permitted to leave the festival without settling with the Creation Festival. If your account does not enter a percentage status, we still need to get settlement information from you for Accounting and Legal purposes. Settlement will begin at 10:00PM on Saturday evening. To expedite the process, please have your Account Settlement form completely filled out prior to coming to settlement. You are responsible for collecting any applicable taxes (refer to the above number). The Festival will not assume responsibility for state, local, or federal inspection or taxes required. Percentage due is determined when Application is received and will be between 25% and 30%. Percentage is based on type of merchandise and purpose of exhibit.

 

LOAD-IN & LOAD-OUT: Exhibitors may begin setting up around 10:00AM on Wednesday, August 3rd. The Exhibit area will be open to the public around 5:00PM, Wednesday, August 3rd through Saturday, August 6th. The Exhibit area will close each evening during the main stage speaker for approximately one hour. A more detailed schedule will be supplied at the festival. Exhibitors may drive to the Exhibit area and unload materials on Wednesday. Exhibitors must park their vehicles and return to the Exhibit area to complete setup. Exhibitors can begin manual load-out after 10:00PM on Saturday, August 6th. Security is not provided Sunday, August 7th. Please make arrangements to have any remaining product that is to be shipped removed from the grounds immediately. Hand-trucks and golf carts are not available for Exhibitors. You are not permitted to park alongside, around, or near the exhibit buildings. Any vehicles parked in the exhibit areas for a prolonged time will be towed. You are permitted to park ONE vehicle at your campsite. Additional vehicles are to be parked at day/evening parking. There are no exceptions to this policy and it will be strictly enforced!

 

SHIPPING INFORMATION: Creation will not ship any of the Exhibitor products to or from the event. If you product is left behind, it will be thrown away. Product and supplies may be shipped to the festival grounds prior to the event; however, shipments should not arrive prior to Friday, July 29th. Address packages as follows:

 

Creation Festivals

c/o Benton County Fairgrounds

1500 South Oak Street

Kennewick, WA 99336

Attn: Exhibits (followed by your company name)

 

All Exhibitors are responsible for their items. Again, any merchandise not collected will be considered refuse and will be disposed of.

 

SETUP & EXHIBIT REQUIREMENTS: If any Exhibitor has not arrived by Friday, August 5th at opening, their booth space will be forfeited. Exhibits must not extend beyond the allotted space. This policy will be strictly enforced, and all exhibitors are expected to comply. Aisles must be kept clear. Any Exhibitor using sound equipment, including video, should keep the volume confined to their exhibit boundaries as to not distract other Exhibitors. Materials or literature may not be sold or distributed outside of your exhibit space and must be from your organization only. Materials and/or literature distributed outside of the Exhibitors space will be confiscated and disposed of. If this application does not accurately represent your products/merchandise, we reserve the right to confiscate all items. The festival reserves the right to inspect and approve or reject all literature and materials both prior to and during the festival. Due to possible conditions that may be beyond our control, i.e. Weather, Natural or International Disaster, etc., Creation guarantees a total of 30 selling hours for the entire festival. If the Creation Festival is postponed for any reason, any deposits retained by Creation will be refunded. Creation will not be responsible for any compensation over and above what was paid to the Creation Festival for registration as an Exhibitor.

 

SAFETY, SECURITY & FIRST AID: Smoking and alcoholic beverages are strictly prohibited. The Creation Festival Public Safety and the Washington State Police will provide security during the event; however, the festival will not be responsible for lost, stolen, or damaged property. First Aid and representatives from the Kennewick Emergency Management will be onsite to handle any medical needs.

 

PHOTO & VIDEO RELEASE: Photographers and videographers will be onsite to document the Creation Festival. Many of these images will be used in the future for promotional purposes. By attending the Creation Festival, you are giving up any rights you may have with regard to these photos and will be deemed as having given permission for use of the same. This includes, but is not limited to, Photos, Videos and Audio. As the attendee you grant the Creation Festival, its employees, contractors and all media the right to record, film, tape and photograph for the purposes of promotion and media coverage for the festival. This will include all forms of media including, but not limited to, broadcast, print, email and website usage.

 

ACCEPTANCE & CANCELLATION: Applications will be received and held for consideration until overall exhibit representation is determined. You will be notified after the application deadline. Acceptance is based on quality, type and content of merchandise. If your application is not accepted, your deposit will be returned. There are no cancellations after you have been accepted as an Exhibitor. If you cancel before Monday, May 2nd, 2016 or before you have been accepted, your deposit will be refunded, minus a 10% nonrefundable administration fee. If you are accepted as an Exhibitor and cancel after May 2nd, 2016, the total deposit will be retained. Note that ALL refunds will be issued to you after August 31st, 2016. If approved, Exhibitor will be required to submit the following to Creation: 1. Liability insurance with Creation listed as additionally insured in the amount of 1 million dollars. 2. List of onsite personnel. 3. List of vehicle(s) and tag number(s). 4. Cell phone number of on-site representative. Creation will provide its own insurance coverage.

 

EXHIBITOR QUESTIONS/CONCERNS: Applicants with questions and/or concerns regarding vending can contact Nickey Hall at 800-327-6921 x204 or via email at exhibits@creationfest.com. Please note that email correspondence is preferred. Mailing: Creation Northwest 2016/PO Box 86 / 240 Old Marlton Pike/ Medford, New Jersey/ 08055. Additional festival and corporate information may be found at: www.creationfest.com & www.comealive.com.

 

ENTIRE UNDERSTANDING / LEGAL: This constitutes the sole, complete and binding agreement between the parties hereto. This agreement may not be changed, modified, or altered except by an instrument in writing signed by Creation Festival. This agreement shall be construed in accordance with the laws of the State of Washington and New Jersey. Applicant shall not have the right to assign this agreement, or any provision thereof. But, Creation shall have the right, from time to time, and at any time, to assign its rights and/or delegate its obligations hereunder, in whole or in part of any person, firm, or corporation working on Creation and their behalf. Any variances from the above stated guidelines and policies might have bearing on my acceptance and participation at Creation Northwest 2016 and at future Creation Festivals. Creation reserves the right not to rent space to any individual, group or company who is not in harmony with the principles and objectives of the Creation Festivals. I have read this entire Exhibit Agreement and agree, in accordance to Washington and New Jersey State law, in keeping with the Benton County Fairgrounds and the Creation Festival regulations.

Questions? Email exhibits@creationfest.com for more information!